Claims Letters

Claims Letters Logo

Software for Carriers, MGAs, and TPAs

Trusted from Coast to Coast

What Our Software Provides Claims Teams

1
A structured claims template with editable fields and administrative controls
Template Management
Standardize your headings and signatures with a modern template editor. Insert fields with ease into your templates to auto-fill data, add free-form sections, and display policy language.
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2
Claim data flowing into a document with an automation gear and AI sparkle
Automation & AI
Generate letters by auto-filling templates with claim and policy data, adding policy language, disclaimers, and addendums where needed. Advanced Users leverage claim notes for further AI Generation.
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3
Precise policy language inserted seamlessly into a claims document
Policy Language
No more copy-paste errors, formatting issues, or mismatched policy docs. Pre-fill, revise, and insert whole sections or individual lines from your policy packets seamlessly with our breakthrough policy language technology.
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4
A frosted claims document protected by a blue shield with a gold checkmark
Compliance Layers
Enforce company-wide spelling and grammar checks and make edits with a Fix All Function, leverage dynamic multi-state multi-lingual disclaimers and ensure readability using the audio-readback tool.
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5
A frosted claims document with blue approval routing arrows and a gold checkmark
Approval Cycles
Configure simple or multi-tier approval hierarchies for your teams and groups. Approvals can be managed with flexible approve, deny, or forward options. Helps reduce internal communication clutter.
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6
Claims correspondence migrating from an older system into a new platform with a gold completion check
Integration & Onboarding.
Claims Letters™ is available for full integration with all core systems, or where required, as a Standalone solution. We guarantee onboarding within 1-3 months, depending on client size and complexity.
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real quotes from claims teams

Testimonials

"I just completed the sign off for me. Thanks to everyone for the effort on this! It's the biggest efficiency and compliance gain that we've achieved in my almost 3 years here.

Josh M. ★★★★★
Claims Director, Orion180

"Having the policy there and ready to utilize in the letters with a few clicks is the biggest advantage from the old school way of copying and pasting. As the formatting or bullet points would sometimes be incorrect before, so we would have to check and double check that it was correct. [Also] Not having to bounce letters back and forth via email and instead they are centrally located in my approval queue creates less chaos in my inbox."

Anna N. ★★★★★
Claims Manager, Eberl

"Claims Letters have been a huge upgrade for our claims organization. Not only has Claims Letters made our review process more efficient, but our letters are more accurate and consistent across the board. I can't tell you how much time we used to waste correcting simple formatting issues caused when Advocates used "copy/paste" to insert policy language! Now we have more time to focus on the actual content of the letter, which has helped us improve the overall quality of our letters."

Justin M. ★★★★★
VP of Claims, Bamboo Insurance

"I can’t even tell you how excited our adjusters are about this. Before becoming a manager last August, I spent my first year as a field adjuster, and writing letters was honestly awful. Microsoft Word seemed to behave differently every time we used it. We’d start with a template, then try to paste in policy language while keeping the same font, size, and layout—but everything would shift. Margins would change, footers would duplicate or end up in the middle of the next page—it was a complete mess. In my two years at the company, this is the most refreshing update that we've done."

Eric K. ★★★★★
Claims Manager, CITON Claims Solutions

"I have used so many different template and claim letter management solutions in my experience and I am ridiculously impressed by what Mark and his team have built with Claims Letters. It is the most perfect fit in the market for this part of the claims process that I have seen."

Debasis M. ★★★★★
Director of Technology Development, Bridger Insurance

"One of our preferred things of you as a vendor is that you are always innovating. Always listening to what your clients and users are saying, and building that into your development process and roadmap."

Danielle M.
Business Analyst, NCJUA

"This is the best letter writing solution I've ever seen, I've worked for Travelers and Progressive and this is by far the best solution."

David L.
Property Claims Manager, Countryway Insurance Company

"Every single person that I have done onboard training for has said "how come we've never had this before? Because it is so easy." [...] Every single adjuster that has used this program has said that it is day and night easier than anything they have ever done before, and I 100% agree with that."

Stephanie G. ★★★★★
Claims Supervisor, Bamboo Insurance

"I did a letter this morning, and I was like, "Yep, this is why we're using it. It's easy, it looks good, and it makes your job easier. You're not delaying any process because you have to write a letter. It's like, okay, let me just get this done and get this moved on down the road, where I think in the past you're like, yeah, I need to do that letter. But it just kind of sits there for a little bit longer than it needs to because it's not easy to write."

Tarah T. ★★★★★
Property Claims Supervisor, Harbor Insurance Company

industry proven product

Major Breakthroughs

Efficiency

Efficiency

Reduce total time dedicated to claims letters by 64%.

Productivity

Productivity

Triple (3×) your team’s letter-writing capacity.

Standardization

Standardization

Achieve 100% standardization in letter structure, formatting, and required content.

Consistency

Consistency

From letterheads and signatures to approvals, ensure your team follows predetermined frameworks.

Accuracy

Accuracy

With data automation, mandatory spellcheck, and attachment guardrails, ensure accurate letters every time.

Compliance

Compliance

Optimize compliance with built-in tools such as regulatory letter oversight, multi-state disclaimers, and standardized procedures.

Stress Reduction

Stress Reduction

Teams report reduced stress through ease of use, standardized workflows, and purpose-built tools.

Customer Care

Customer Care

Standardization, consistency, accuracy, and compliance translate into higher-quality correspondence for policyholders.

Organization

Organization

Easily managed administration, a built-in policy library, and complete correspondence oversight ensure organizational integrity.

See How It Works

See the full system for yourself.

Discover how your claims department can master claims correspondence—from draft to delivery.